MAURICE SPORTING GOODS
Vendor Compliance Guide
In order to expedite the receiving of merchandise at all Maurice Sporting Goods
facilities, Maurice has developed this Vendor Compliance Guide which must be
followed for all inbound shipments, regardless of size, at all of our
locations. Failure to comply will result in charge backs to the vendor. Copies
of the vendor compliance guide can be found on the Maurice website at
www.maurice.net.
All products requiring a Material Safety Data Sheet (MSDS), must be on file
with Maurice.
Send a copy of any new item to the Maurice Purchasing Department before your
first shipment.
I. General Shipping Requirements
Normal receiving hours at all Maurice locations are 7:00 AM to 1:00 PM, Monday
through Friday. Scheduled appointments are required for all truckload or
container shipments and all LTL shipments in excess of 100 cartons and/or 2
pallets. Palletized shipments must be on 40” x 48”, 4-way, #2 Grade pallets
only.
For branch receiving appointments, your point of contacts are as follows:
|
Maurice Chicago Branch
ATTN: Receiving Department
1825 Shermer Road
Northbrook, IL 60062
(847) 272-7457
|
Maurice West Branch
ATTN: Receiving Department
4980 Longley Lane
Reno, NV 89502
(775) 829-7500
|
|
Maurice Atlanta Branch
ATTN: Receiving Department
1325 Highway 155 South
McDonough, GA 30253
(770) 957-2027
|
Maurice Canada Branch
ATTN: Receiving Department
7045 Beckett Drive, Unit 15
Mississauga, Ontario L5S 2A3
(905) 795-9240
|
Routing guides are available via the Internet at the Maurice website (www.maurice.net).
All Hazardous Materials (Hazmat) or ORM-D shipments must be
clearly marked on all Shipping and Master Cartons.
II. Packaging and Labeling
A. Packing List
Each PO must have a separate packing list sent with the shipment. The packing
list will be enclosed in the lead (first) carton and will be marked indicating
the packing list is enclosed. The following information must be clearly present
on every packing list:
- Vendor name
- Maurice PO number
- Maurice Stock Item number (MSI) and description of each item.
- Quantity shipped of each item
- Vendor item number, style number, or factory number
Any shortage or overage will result in a $50.00 fine per incorrect line item.
Below are the requirements for all shipping cartons.
B. Shipping Carton
Each shipping carton must contain a label affixed to that carton which contains
the following information:
- Vendor name
- Maurice shipping address
- Maurice PO number
Shipments arriving via UPS, FedEx Ground, DHL, etc. must have the individual
cartons consecutively marked as 1 of X, 2 of X, etc.
There are two types of shipping cartons; a master carton and a mixed master
carton.
1. Master Carton
A master carton is defined as a shipping carton which contains multiple,
smaller, inner packs of the same item. A master carton cannot contain more than
one type of Stock Keeping Unit (SKU). Effective September 1, 2011, a scannable
SCC-14 UPC must be placed on all Master and Inner Pack Cartons. The outside of
each master carton must have the following information:
- Vendor name
- Maurice purchase order number
- Item number, style number, or factory number
- Total quantity contained in the master carton
- A UPC (barcode) for the item contained in the master carton
- Any applicable expiration dating
2. Mixed Master Carton
A mixed master carton is defined as a shipping carton which contains multiple
SKU’s (each in it’s own inner pack box or bag) within the same carton. All
items in the same carton must be under the same PO. All product is confined to
one standard unit. Within a mixed master carton, same product must be somehow
bundled together.The outside of each mixed
master carton must have the following information:
- Vendor name
- Maurice PO number
- A UPC (barcode), MSI, and quantity of each item in the mixed master carton
C. Inner Pack Carton
The inner pack carton is the smallest carton used and contains multiple selling
units of the same item (typically 6 or 12 of an item). An inner pack carton
cannot contain more than one type of SKU. The outside of each inner pack carton
must have the following information:
- Vendor name
- Item number, style number, or factory number
- Total quantity contained in the inner pack carton
- A scannable UPC (barcode) for the item contained in the inner pack carton
- Any applicable expiration dating
D. Individual Item Labeling
UPC barcodes must follow the prescribed standards established by the Uniform
Commercial Code (UCC). Each item or selling unit must contain the following
information:
- Item number, style number, or factory number
- UPC (barcode) for that individual item
- A warning label for all hazardous material must be displayed on the package
of
the individual selling unit.
As technology and our customer’s requirements change, so may the requirements
put forth in this compliance guide. Maurice has received requests for
sensoring, but it is not a vendor requirement at this time. Please be aware
that this may change in the future and should be considered in future packaging
design.
E. Defective Packaged Product
Defined as poor quality packages that are not salable due to inadequate gluing,
stapling, sealing, or the use of a lightweight container that is not conducive
to the weight and/or size of the product. This type of product will be sent
back collect to the manufacturer on a Return Authorization Number with a
handling charge assessed. This handling charge is a percentage of the return
value. All liquids must have an induction or shrink cap seal under the regular
cap, and meet DOT (Department of Transportation) shipping requirements.
III. Universal Product Code (UPC)
Technology has demanded each individual selling unit needs a UPC barcode
identifying the unit and product. It must be the correct size mandated by the
Uniform Commercial Code (UCC).
If you do not have or are unclear about UCC standards, contact the UCC for
direction via the Internet at www.uc-council.org or by phone at (937) 435-3870.
A. Each item or selling unit must have a correct and scanable UPC barcode.
B. UPC labels cannot be obstructed in any way.
C. Each master carton must have the UPC label of the item on the outside of the
carton. Recall that a master carton cannot contain more than one type of SKU,
but rather contains several inner packs of the same item.
D. Each mixed master carton must have the UPC label and quantity of each item
in the carton.
Using the correct UPC barcode for a given item is extremely critical and
required for proper receipt of an item. As previously stated, effective
September 1, 2011, a scannable SCC-14 UPC must be on all Master and Inner Pack
Cartons. An incorrect or missing UPC on an item will result in the
return of the merchandise to the vendor at the vendor’s expense and/or a
noncompliance charge in addition to a handling charge.
IV. Delivery Dates
Maurice and all retail customers operate with Just-In-Time (JIT) inventory. The
timing of inventory receipts in a JIT environment is critical. Therefore,
Maurice will have inventory receipt “windows” for it’s POs. Any closed PO that
needs to be reopened due to a missed shipping window is subject to a $250.00
fine.
The shipping window to Maurice is one week prior to the scheduled receipt date
through the cancellation date for the entire purchase order. All purchase
orders and balances will be canceled on the cancellation date. In the event the
delivery date cannot be achieved by the cancellation date, contact the Maurice
Purchasing Department at (847) 715-1243 at least two weeks prior to the
cancellation date to receive direction.
Any shipment received prior to the shipping window will be received. However, a
fine of 3% of your invoice will be deducted from our payment.
Any shipment received after the cancellation date will be refused and returned
to the vendor at the vendor’s expense. A fine of 3% of your invoice, a $200
handling charge, and the cost of freight to return the product will be charged
to the vendor.
Any PO to be shipped freight “collect” will ship complete unless otherwise
directed by Maurice. The shipper will pay the freight on all backordered items.
V. Drop Ships through a Maurice Warehouse
All drop ships going to a customer through a Maurice warehouse must meet the
following requirements:
1. Shipping windows will be maintained.
2. PO will contain no substitutes.
3. PO will have exact quantity ordered. No backorders and no overages.
4. Each shipping carton will have the PO number, 1 of X, 2 of X, etc. on each
carton, and a listing of all quantities and items in each carton.
5. No consolidation of PO’s in a shipping carton.
VI. Carrier Routing Guide
Maurice strongly recommends using the carriers outlined in the routing guide.
However, recommended carriers are required for all collect shipments. Routing
guides are available on the Maurice website (www.maurice.net).
Inbound collect shipments weighing between 1 and 200 pounds, or less than 20
cartons, should be shipped via FedEx Ground “3rd Party Collect” if
the carton weights and sizes permit.
Inbound collect shipments exceeding 200 pounds or falling outside of the
package size limits for FedEx Ground must be shipped via LTL. All LTL and truck
load shipments must be palletized.
For small package 3rd party collect or drop shipments you must call for carrier
routing instructions. Call the Maurice Operations Manager at (847) 715-1310 to
receive direction within 24 hours.
Failure to follow the attached carrier routing guide will result in a
chargeback of the additional freight charges as well as a $600.00 non
compliance charge.
VII. Non Compliance Charges
In addition to the above mentioned fines, fixed non compliance charges are as
follows:
1st Occurrence: $600.00
2nd Occurrence: $800.00
3 or more: $1,200.00 per occurrence
NOTE: Fines are subject to change if the actual cost to correct the error(s)
exceeds the above charges. The revised fine will include the fine plus the
actual cost to correct the error.
VIII. Summary of Fines
- Any shortage or overage will result in a $50.00 fine per incorrect line item.
- Any closed PO that needs to be reopened due to a missed shipping window is
subject to a $250.00 fine.
- Any shipment received prior to the shipping window will be received. However,
a fine of 3% of your invoice will be deducted from our payment.
- Any shipment received after the cancellation date will be refused and
returned to the vendor at the vendor’s expense. A fine of 3% of your invoice, a
$200 handling charge, and the cost of freight to return the product will be
charged to the vendor.
- Failure to follow the attached carrier routing guide will result in a
chargeback of the additional freight charges as well as a $600.00 non
compliance charge.
- In addition to the previously mentioned fines, fixed non compliance charges
are as follows:
1st Occurrence: $600.00
2nd Occurrence: $800.00
3 or more: $1,200.00 per occurrence
NOTE: Fines are subject to change if the actual cost to correct the error(s)
exceeds the above charges. The revised fine will include the fine plus the
actual cost to correct the error.
